Formation documents for each entity in the chain, share registers and certificates, executed transfer agreements, the shareholders' agreement, board minutes recording appointments, and citizenship evidence for the individuals at the top. Add any convertible instruments or option grants. Foreign-language registers may need translation, and retrieving records from several jurisdictions takes longer than owners usually expect.
Order the foreign registers early
Corporate extracts from another country can take weeks, may require an agent, and sometimes arrive in a form needing certified translation. Start those requests at the beginning of the process, before drafting anything that depends on their contents. While waiting, list what each document is expected to prove, so a missing or contradictory register is spotted as a substantive issue rather than a filing inconvenience discovered late.
Order the foreign corporate extracts at the very beginning, before drafting anything that depends on their contents, since they can take weeks, may require an agent, and sometimes arrive in a form needing certified translation. While waiting, list what each document is expected to prove, so a missing or contradictory register is spotted as a substantive issue rather than as a filing inconvenience discovered late. The set to assemble is formation documents for each entity in the chain, share registers and certificates, executed transfer agreements, the shareholders' agreement, board minutes recording appointments, citizenship evidence for the individuals at the top, and any convertible instruments or option grants.