Keep one shared set of corporate exhibits and one individual folder per person holding duties, chronology, and knowledge evidence. Track versions, because the shared set will be updated while individual files are still in progress, and mismatched corporate descriptions across a group are noticeable.
Build a simple index before the volume arrives
Name folders by person and evidence type from the first day, and record where each exhibit came from and who supplied it. When counsel asks for something for the fourth person, the answer should take minutes. Also record what was deliberately excluded and why.
A group project accumulates half-finished material quickly, and an index is what keeps the last file as clean as the first. Name folders by person and evidence type from the first day, and record where each exhibit came from and who supplied it, so that when counsel asks for something for the fourth person the answer takes minutes. Keep one shared set of corporate exhibits and one individual folder per person holding duties, chronology, and knowledge evidence, and track versions, because the shared set will be updated while individual files are still in progress and mismatched corporate descriptions across a group are noticeable.
Record what was deliberately excluded and why. A group project accumulates half-finished material quickly, and the index keeps the last file as clean as the first.